Project Coordinator (Fire & Life Safety)
Job Description
Short DescriptionBowman has an opportunity for a Project Coordinator (Fire & Life Safety) to join our team in Johns Creek, GA.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Responsibilities
PurposeAssist project teams with the coordination of resources, equipment, meetings, and information to aid in the goal of completing projects on time and within budget.Responsibilities
Leadership and Direction
- Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution.
At the Operational and Company Level
- Assist with enhancing relationships with existing and/or potential clients.
- In coordination with corporate accounting department, support office/business unit financial objectives through review and tracking of vendor and/or client invoices to ensure timely processing and payment. May assist in requesting or preparing reports for office/business unit leadership.
- Communicate with internal and external clients, Project Managers, and other staff on project related matters.
- Research and prepare reports relating to departmental projects and activities.
- In conjunction with Marketing, support aspects of proposal preparation and contract pricing.
- Assist project managers and local / Business Unit management team with revenue projections and budgeting.
Do the Work
- Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
- Compose and type routine correspondence and spreadsheets.
- Compose cost proposals, change orders, and other correspondence.
- Assist staff in the preparation of reports and presentations.
- Organize and maintain file systems, file correspondence, and other records.
- Coordinate and arrange meetings and/or special events, prepare agendas, and reserve and prepare facilities for meetings, which may include managing guests and clients.
- Perform administrative duties such as copying, scanning, collating, data entry, etc.
- Research and prepare reports relating to departmental projects and activities.
- Document decisions and direction provided by PE/Project Manager.
- Document and follow up on actions and decisions from meetings.
- Create a project management calendar for fulfilling project goals and objectives.
- Ensure all documentation is maintained appropriately for each project.
- Proactively communicate internally and externally, acting as client point of contact for project administrative activities.
- Assist Project Manager in the preparation and monitoring of project schedules and budgets.
- Communicate verbally and formally with customer representatives, contractors, and engineers.
- Coordinate multiple projects; create and/or update project plans.
- Assist senior leadership with business development opportunities.
- Perform other tasks as assigned.
Job Requirements
Success Metrics and Competencies
- Ability to work both independently and within a team environment.
- High degree of discretion and ability to manage confidential information.
- Strong sense of urgency in responding to customers (internal and external).
- Effective working relationship with internal leaders and peers, as well as external clients.
- Ability to effectively communicate with all levels of the organization and external partners.
- Effective verbal and written communication skills.
- Strong work ethic and commitment to quality.
- Self-reliance and ability to operate independently with moderate direction.
- Strong marketing/business development skills and mindset.
- Ability to effectively manage multiple time-sensitive tasks.
- Basic understanding of financial reports and metrics.
Qualifications
- High School diploma or equivalent GED required; bachelor's degree preferred.
- Five or more (5+) years of experience in an administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of accounting practices and report generation preferred.
- Experience with proposal generation preferred.
- Professional appearance, approach, and demeanor.
